Oslo National Academy of the Arts encourages students to go on an exchange during their time of study and you have the option of doing part of your education abroad. It is arranged for you to be able to study one semester (Semester Exchange) abroad during your studies. Below you will find information about- and routines for semester exchange, as well as the Erasmus+ scholarship scheme for internships abroad.
Semester Exchange
Semester Exchange has a duration of at least 3 months and gives you the opportunity to complete parts of your study abroad. KHiO has many exchange agreements that gives you benefits such as financial support, exemption from tuition fees at the host school and easier entry of your studies abroad in your curriculum at KHiO.
How do I apply for exchange?
Start thinking of your exchange as early as possible! The preparations and application process can take some time but it's a fun and important part in your planning of taking one semester abroad. Your curriculum states when you have the opportunity to go on an exchange. Note that Master students in particular have a small window during their studies where an exchange is feasible.
- Pre-approval of your exchange
Before you send an application for admission to a host institution, KHiO must approve the institution(s) you want to apply for. This is called pre-approval of your exchange. Use the application form for Pre-approval for exchangeIt is an advantage that you state several wishes, a maximum of five.
- Deadlines
The deadline for pre-approval is
- 10th February for Autumn semester
- 10th September for Spring semester
- Approved schools
When your wishes for exchange is approved you will be notified. You will be given a short deadline for to confirm which schools you want to apply for.
- Nomination
KHiO send a message to the school(s) that you intend to submit an application. This is called nomination and must be carried out in order for your application to be accepted by the host institution.
- Application
You can then send the application to your desired destination. The application requirements may vary from school to school. It is your responsibility to ensure that the application meets the requirements and to keep track of the deadlines, which will also vary. Have a look at the website of your host school and read carefully what they expect from you. Usually an application consists of an application form, portfolio, CV, letter of motivation and a letter of recommendation, but not always.
Please contact us for questions! exchange@khio.no
Inter-institutional agreements
KHiO has signed inter-institutional agreements with many academies and universities throughout the world, facilitating student exchange. We are participating in the Erasmus+ and Nordplus programmes, which give our students the possibility of financing their stay abroad. An inter-institutional agreement means that you do not have to pay tuition fees, and eases the recognition process at home.
Here is the list of inter-institutional agreements.
Checklist
There are several things to consider when planning a semester abroad. Here are some tips.
Check your study plan for when you can go on exchange
It is arranged for you to be able to study one semester abroad, and the decided semester for exchange is written in your study plan/curriculum.
Check out places you want to go well in advance of the pre-approval deadline
It is important that you thoroughly check out whether schools you want to attend accept exchange students, and for which semester. Familiarize yourself with the current admission deadlines and requirements.
KHiO has signed agreements with many academies and universities throughout the world. Use them! The agreements give you benefits such as financial support, exemption from tuition fees at the host school and easier entry of your studies abroad in your curriculum at KHiO.
Check the school’s term datesThe semester dates should correspond approximately to ours (Fall semester and Spring semester).
When you are going on an exchange
There is a lot to keep track of when you are going on an exchange. Find out what you need to take care of before, during and after your exchange.
Finance
Lånekassen
You can receive financial support and loan from Lånekassen. In addition to basic support you may receive travel grant, language grant, additional grant and support for coverage of tuition fees.
Erasmus+ Grant
In addition to grants from Lånekassen you may receive Erasmus+ support if you conduct your studies abroad with a school we have signed an Erasmus+ agreement with. As of autumn 2023, the scholarship amount is either EUR 470 or EUR 530 per month depending on which country you are exchanging to. The rates are set by the European Commission and the Directorate for Higher Education and Skills (HKDIR) for one academic year at a time.
Erasmus+ also has additional grants that can be given to students with children, students with permanent disabilities/chronic illness and students with refugee status. If you are going to use green transport (bus, train), you will receive a small additional grant, and you may be granted extra travel days.
Trainee/Internship
Are you planning for a trainee abroad during your studies, or after graduate, you can apply for a scholarship from Erasmus+. The minimum length of stay that triggers support is 2 months (60 days) and the trainee must take place abroad.
Trainee as part of your studies
It is your department that approves whether you can carry out practical training abroad during your education.
The following requirements must be met in order to apply for funding
- Minimum length of stay: 2 months (60 days)
- The trainee must have been approved by your department
- You must be a student at KHiO when you apply and during the trainee
- During the stay you must register for the semester at KHiO and pay the semester fee
- Host organisations for traineeships should be companies/organisations/institutions in EU countries, Iceland, Liechtenstein, North Macedonia or Turkey
Documents, insurance and scholarship rates
- An Erasmus+ trainee agreement must be signed by you, the company and KHiO
- A grant agreement must be signed by you and KHiO
- Agreements in connection with Erasmus+ are administered by KHiO and you will receive help with this
- You must have insurance for health, accident and liability during your stay
- Scholarship rates: EUR 560-610 per month depending of the host country for the trainee
- Please note: All agreements must be signed before your exchange
Application
Deadlines for applications
- 20 May for Autumn (trainee during Autumn semester)
- 20 November for Spring (trainee during Spring semester)
Trainee after graduate
A traineeship after graduate is initiated by you. You can contact companies of relevance and ask about opportunities for trainee or apply for trainees that are advertised.
The following requirements must be met in order to apply for funding
- Minimum length of stay: 2 months (60 days) (maximum 12 months)
- The trainee must be agreed upon before you finish your degree and of academic relevance
- The start date of the trainee must be within the following semester after you completed your degree
- Host organisations for traineeships should be companies/organisations/institutions in EU countries, Iceland, Liechtenstein, North Macedonia or Turkey
Documents, insurance and scholarship rates
- An Erasmus+ trainee agreement must be signed by you, the company and KHiO
- A grant agreement must be signed by you and KHiO
- Agreements in connection with Erasmus+ are administered by KHiO and you will receive help with this
- You must have insurace for health, accident and liability during your stay
- Scholarship rates: EUR 560-610 per month depending of the host country for the trainee
- Please note: All documents must be signed before your exchange
Application form
- You apply via: Application for scholarship for trainee after graduate
- After the application deadline you will be contacted by KHiO's internationalisation advisor for feedback on the scholarship, and you will receive guidance and assistance in the further process of your trainee
Deadline for application
Interrupted exchanges
Interrupted exchanges or traineeship are handled differently based on the reason for the interruption. All or part of the scholarship may have to be repaid.
Maximum lenght for exchanges/funding through Erasmus+
The total duration of exchange stays are 12 months per study level (per bachelor, per master). This means that you can only receive funding from Erasmus+ for maximum 12 months per study level.
If you are going on a traineeship after graduate, previous exchange months from your last degree will be deducted from the maximum length of the traineeship - for calculation of Erasmus+ funding.
You must be abreast of your studies to go on exchange
You must be abreast of your studies in order for an exchange to take place. All courses in the previous semesters before your exchange semester, must be passed. This means that even if your wishes are granted in connection with the pre-approval, KHiO can withdraw the approval if the courses in the current semester are not approved.
Information meetings on exchange
There are two joint gatherings (international days) per academic year, which are open to all students at KHiO. The gatherings have meeting points about both exchange and traineeship, as well as drop in. In addition, workshops are set up in advance of the pre-approval deadlines in connection with semester exchanges, where practical details are more specifically reviewed.
INTERNATIONAL DAYS AUTUMN 2024, 29 - 30 October. Program:
- Information meeting about semester exchange, 30 October, 16.00-18.00
- Lunch Talk about Traineeship after Graduate, 29 and 30 October, 12.30-13.30
- Drop In, 29 and 30 October, 10-12 + 14-16
PLACE: Library
Erasmus+ scholarship scheme for traineeship abroad
Are you planning for a trainee abroad during your studies, or after graduate, you can apply for a scholarship from Erasmus+.
Trainee as part of your studies
It is your department that approves whether you can carry out practical training abroad during your education.
The following requirements must be met in order to apply for funding
- Minimum length of stay for long-term: 2 months (60 days).
- Lenght of stay for short-term: Minimum 5 days and maxium 30 days. A digital learning component must be connected short-term traineeship.
- The trainee must have been approved by your department.
- You must be a student at KHiO when you apply and during the trainee.
- During the stay you must register for the semester at KHiO and pay the semester fee.
- Host organisations for traineeships should be companies/organisations/institutions in EU countries, Iceland, Liechtenstein, North Macedonia or Turkey.
Documents, insurance and grant rates
- Required Erasmus+ documents will be sent to you upon approval of the scholarship application.
- All documents must be completed and signed well in advance of your stay, and you will receive help with this.
- You must have insurance for health, accident and liability during your stay.
- Grant rates for long-term tranieeship: EUR 620/EUR 680 per month depending of the host country for your trainee + travel support.
- Grant rate for short-tem traineeship: EUR 79 per day + travel support.
Application
Deadlines for applications
- Consecutively, but you must expect at least four weeks proceedings.
Trainee after graduate
A traineeship after graduate is initiated by you. You can contact companies of relevance and ask about opportunities for trainee or apply for trainees that are advertised.
The following requirements must be met in order to apply for funding
- Minimum length of stay: 2 months (60 days) (maximum 12 months).
- The trainee must be agreed upon before you finish your degree and of academic relevance.
- The start date of the trainee must be within the following semester after you completed your degree.
- Host organisations for traineeships should be companies/organisations/institutions in EU countries, Iceland, Liechtenstein, North Macedonia or Turkey.
- Grant rates: EUR 620/EUR 680 per month + travel support.
Documents, insurance and grant rates
- Required Erasmus+ documents will be sent to you upon approval of the scholarship application.
- All documents must be completed and signed well in advance of your stay, and you will receive help with this.
- You must have insurace for health, accident and liability during your stay.
- Grant rates: EUR 620 or EUR 680 per month depending of the host country for your trainee + travel support.
Application form
- You apply via: Application for scholarship for trainee after graduate
- After the application deadline you will be contacted by KHiO's internationalisation advisor for feedback on the scholarship, and you will receive guidance and assistance in the further process of your trainee.
Deadline for application
- 10 May
- Answers to applications are available after the application deadline, regardless of whether you submit the application before 10 May: This is to get an overview of everyone who applies and hence, the fairest possible distribution of scholarships.
- You will receive an answer to your application within five days of the deadline.
Interrupted exchanges
Interrupted exchanges or traineeship are handled differently based on the reason for the interruption. All or part of the scholarship may have to be repaid.
Maximum length for exchanges/funding through Erasmus+
The total duration of exchange stays are 12 months per study level (per bachelor, per master). This means that you can only receive funding from Erasmus+ for maximum 12 months per study level.
If you are going on a traineeship after graduate, previous exchange months from your last degree will be deducted from the maximum length of the traineeship - for calculation of Erasmus+ funding.
Contact
If you have questions about exchange please contact us! exchange@khio.no