Study information

Registration Deadlines

• Autumn semester
  Opens: 15 June
  Final deadline:1 September
• Spring semester
  Opens: 1 December
  Final deadline: 1 February

How to Register

• New student in autumn?
  Wait for instructions in August before registering
  
• Current student?
  Log in to Studentweb and click the green 'Start registration' button.

Steps to complete your registration:

1. Sign up for courses and exams (check deadlines). 
2. Need help choosing courses? See our course selection guide.
3. Make sure your contact information is up to date.

Why Registration Is Important

• Receive your student ID and access card.
• Get access to your courses in Canvas.
• Required for financial support from Lånekassen.
• Failure to register and pay the semester fee by the deadline may result in loss of study rights. 

Deadlines

• Autumn semester: 1 September
• Spring semester: 1 February

What is the Semester Fee?

All students must pay a semester fee to the Foundation for Student Life in Oslo and Akershus (SiO).

• The fee is NOK 690 per semester. 
• It helps fund student welfare services such as health, counseling, housing, and sports.

Students at KHiO can choose to support the Norwegian Students' and Academics' International Assistance Fund (SAIH).

• NOK 40 of the semester fee goes to SAIH. 
• If you do not wish to contribute, simply deduct NOK 40 from the total amount when payoing in Studentweb. 

Exchange students are generally exempt from paying the semester fee. 

Where to Find Payment Details

1. Log in to Studentweb . using:
   • Feide (username and password), or 
   • Norwegian national ID number and PIN-code, or 
   • ID-porten / MinID. 
2. Go to 'More' > 'Payment' in the menu. 
3. Use the payment details to: 
   • Pay via your online banking service. 

Please note: It may take 1-5 business days for your payment to be registered in our system.

Once you have paid the semester fee and completed your semester registration, your digital student ID will be automatically activated within 24 hours.

How the Digital Student ID Works

• Download the app "Studentbevis"  / "Student ID" (Android / iOS).
• It is valid as an official proof of student status.
• You still need your access card/student card to enter buildings, borrow books from the library, and use certain on-campus services. 

Need a Paper Receipt?

If you require a paper receipt, you can easily order one through Studentweb. 

You only need to pay the semester fee to one institution, even if you are enrolled at more than one. 

Where Shoul You Pay?

As a general rule, you should pay the semester fee to the institution where you will be based during the current semester.

Paid at Another Institution?

If you have paid the semester fee to an institution other than KHiO, your payment still needs to be registered with us in order for you to access our services.

How to Register Your Payment:

1. Send an email to studentweb@khio.no.
2. Attach documentation confirming that you have paid the semester fee.
3. Make sure to send the documentation before the deadline. 

Once we have received and processed your documentation, your payment will be registered in our systems.

Have you paid the semester fee more than once for the same semester? If so, you are entitled to a refund. 

When Can You Get a Refund?

You may apply for a refund if:

• You have paid the semester fee more than once.
• You withdrae from your studies early in the semester

Application Deadlines

• October 1 for the autumn semester
• February 15 for the spring semester

How to Apply for a Refund

Fill out the refund application form and submit it before the deadline. 

How do I change my name in Studentweb?

You need to fill out the digital form and upload valid documentation of your name change. Valid documentation includes:

• Passport
• Bankcard
• Driver’s license 
• Official confirmation of name change from the National Registry or Norwegian Tax Administration.

How do I update my address?

You can update your address yourself in Studentweb. 

1. Log in to Studentweb.
2. Click your name in the top right corner.
3. Select My profile.
4. Enter your new address.

I have received a new national ID number. How can this be updated in Studentweb?

Fill out the digital form and upload valid documentation. Once we receive the documentation, we will update your information on our system. Accepted documentation includes: 

• Passport
• Bank card
• Driver’s license
• Confirmation of your national ID number from the National Registry or the Norwegian Tax Administration.

My semester fee payment is not registered in Studentweb.

If more than one week has passed since you paid the semester fee and it still hasn't been registered in Studenweb, please contact KHiO.

Send a receipt ot screenshot showing the payment to studentweb@khio.no from your student email. Make sure to include your full name and student number.

Note: If you have paid the semester fee without using the KID number (customer identification number) but to the correct account nummber, the payment will usually be detected and registered manually.

I want to pay the semester fee from abroad.

Use IBAN and BIC/SWIFT if you are paying from abroad.

Please note:

• It may take up to three weeks for your payment to be registered at KHiO.
• Your bank may charge a fee for the international transfer..

I am on leave - do I still have to pay the semester fee?

You do not need to pay the semester fee or confirm your education plan for the semester in which you have been granted leave.

Exception: If you are on parental leave, you may choose to pay and register.

If you wish to take an exam during your leave, you must pay the semester fee and register for that semester.

I did forget paying the semester fee within the deadline. What can I do? 

You will still be able to find the invoice details on Studentweb even if the deadline has expired. Pay right away and contact studentweb@khio.no.

If you do not pay the semester fee, you risk losing your right to study.

If you have any other questions than those listed above, please contact: studentweb@khio.no

Start thinking of your exchange as early as possible! The preparations and application process can take some time but it's a fun and important part in your planning of taking one semester abroad. Your curriculum states when you have the opportunity to go on an exchange. Note that Master students in particular have a small window during their studies where an exchange is feasible. 

1. Pre-approval of your exchange 
   Before you send an application for admission to a host institution, KHiO must approve the institution(s) you want to apply for. This is called pre-approval of your exchange. Use the application form for Pre-approval for exchangeIt is an advantage that you state several wishes, a maximum of five.
2. Deadlines 
   The deadline for pre-approval is
   - 10th February for Autumn semester
   - 10th September for Spring semester 
3. Approved schools 
   When your wishes for exchange is approved you will be notified. You will be given a short deadline for to confirm which schools you want to apply for. 
4. Nomination 
   KHiO send a message to the school(s) that you intend to submit an application. This is called nomination and must be carried out in order for your application to be accepted by the host institution. 
5. Application 
   You can then send the application to your desired destination. The application requirements may vary from school to school. It is your responsibility to ensure that the application meets the requirements and to keep track of the deadlines, which will also vary. Have a look at the website of your host school and read carefully what they expect from you. Usually an application consists of an application form, portfolio, CV, letter of motivation and a letter of recommendation, but not always.

Please contact us for questions! exchange@khio.no 

KHiO has signed inter-institutional agreements with many academies and universities throughout the world, facilitating student exchange. We are participating in the Erasmus+ and Nordplus programmes, which give our students the possibility of financing their stay abroad. An inter-institutional agreement means that you do not have to pay tuition fees, and eases the recognition process at home.

Here is the list of inter-institutional agreements.

There are several things to consider when planning a semester abroad. Here are some tips.

Check your study plan for when you can go on exchange 
It is arranged for you to be able to study one semester abroad, and the decided semester for exchange is written in your study plan/curriculum.

Check out places you want to go well in advance of the pre-approval deadline
It is important that you thoroughly check out whether schools you want to attend accept exchange students, and for which semester. Familiarize yourself with the current admission deadlines and requirements.

KHiO has signed agreements with many academies and universities throughout the world. Use them! The agreements give you benefits such as financial support, exemption from tuition fees at the host school and easier entry of your studies abroad in your curriculum at KHiO.

Check the school’s term datesThe semester dates should correspond approximately to ours (Fall semester and Spring semester).

There is a lot to keep track of when you are going on an exchange. Find out what you need to take care of before, during and after your exchange.

Lånekassen

You can receive financial support and loan from Lånekassen. In addition to basic support you may receive travel grant, language grant, additional grant and support for coverage of tuition fees. 

Erasmus+ Grant 

In addition to grants from Lånekassen you may receive Erasmus+ support if you conduct your studies abroad with a school we have signed an Erasmus+ agreement with. As of autumn 2023, the scholarship amount is either EUR 470 or EUR 530 per month depending on which country you are exchanging to. The rates are set by the European Commission and the Directorate for Higher Education and Skills (HKDIR) for one academic year at a time.

Erasmus+ also has additional grants that can be given to students with children, students with permanent disabilities/chronic illness and students with refugee status. If you are going to use green transport (bus, train), you will receive a small additional grant, and you may be granted extra travel days.

Trainee/Internship  

Are you planning for a trainee abroad during your studies, or after graduate, you can apply for a scholarship from Erasmus+. The minimum length of stay that triggers support is 2 months (60 days) and the trainee must take place abroad. 

Trainee as part of your studies  

It is your department that approves whether you can carry out practical training abroad during your education. 

Trainee after graduate  

A traineeship after graduate is initiated by you. You can contact companies of relevance and ask about opportunities for trainee or apply for trainees that are advertised. 

Interrupted exchanges  

Interrupted exchanges or traineeship are handled differently based on the reason for the interruption. All or part of the scholarship may have to be repaid.

Maximum lenght for exchanges/funding through Erasmus+  

The total duration of exchange stays are 12 months per study level (per bachelor, per master). This means that you can only receive funding from Erasmus+ for maximum 12 months per study level. 

If you are going on a traineeship after graduate, previous exchange months from your last degree will be deducted from the maximum length of the traineeship - for calculation of Erasmus+ funding. 

• Minimum length of stay for long-term: 2 months (60 days).
• Lenght of stay for short-term: 5-30 days. A digital learning component must be connected short-term traineeship. 
• The trainee must have been approved by your department.  
• You must be a student at KHiO when you apply and during the trainee.
• During the stay you must register for the semester at KHiO and pay the semester fee. 
• Host organisations for traineeships should preferably be companies/organisations/institutions in EU/EEA.  

• Required Erasmus+ documents are handled by KHiO and will be sent to you upon approval of the scholarship application. 
• All documents must be completed and signed well in advance of your stay, and you will receive help with this.
• You must have insurance for health, accident and liability during your stay.
• You can obtain insurance in several ways, for example via a private insurance company or ANSA. 
• You should always bring your European Health Insurance Card with you when you are temporarily staying in an EU/EEA country or in Switzerland.

• EUR 680 per month for long-term stays in the following countries:  Sweden, Denmark, Finland, Iceland, France, Austria, Germany,  Ireland, Italy, Liechtenstein, Luxembourg, Belgium and og Netherlands.
• EUR 620 per month for long-term stays in the following countries: Cyprus, Czechia, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain. Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia and Türkiye.
• For short-term stays, the rate is EUR 79 per day for the first 14 days, then EUR 56 per day (from day 15 to 30). The rates are the same regardless of which country you have practice in.
• In addition, you receive travel support and you can receive extra support if you choose "green travel" (train or bus).
• Disbursement of grants for long-term stays: The disbursement is made in two instalments, where the first disbursement is 80% of the total awarded scholarship. The remaining will be paid after the traineeship stay. 
• Disbursement of grants for short-term stays: The entire scholarship is paid in one. 

• You apply via: Application for Erasmus+ scholarship for traineeship during studies
• In the application, you will be asked about:
  - Place of the traineeship, and name/email of your contact person
  - Content; What does your traineeship consist of?
  - Duration of stay
  - Who from your study programme has approved your practical training
  - For short-term stay: Description of the digital component 
• After the application deadline you will be contacted by KHiO's internationalisation advisor for feedback on the scholarship, and you will receive guidance and assistance in the further process of your trainee.

• Long-term: Minimum length is 2 months (60 days).   
• Short-term: Minimum 5 days (maximum 30 days) + a digital component of relevance to your physical stay, must be completed before, during or after your stay. 
• The traineeship must be agreed upon before you finish your degree. 
• The traineeship must be of relevance to your field of study.  
• The start date of your traineeship must be within the following semester after you completed your degree.
• The traineeship must take place abroad and preferably within EU/EEA. Stays outside the EU can be approved if funds are available. (We have few Erasmus+ funds for stays outside the EU.)
• You must have been in contact with the host for the traineeship at the time of application, and you must have discussed the content and length of stay.
• Requests for additional/multiple traineeships must be specifically justified in the application. 

• KHiO coordinates all required Erasmus+ documents and they will be sent to you upon approval of the scholarship application.
• All documents must be completed and signed within graduation (within the end of Spring semester). 
• You must have insurance for health, accident and liability during your stay.
• You can obtain insurance in several ways, for example via a private insurance company or ANSA.
• You should always bring your European Health Insurance Card with you when you are temporarily staying in an EU/EEA country or in Switzerland.

• EUR 680 per month for long-term stays in the following countries: Sweden, Denmark, Finland, Iceland, France, Austria, Germany, Ireland, Italy, Liechtenstein, Luxembourg, Belgium and og Netherlands.
• EUR 620 per month for long-term stays in the following countries: Cyprus, Czechia, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain. Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia and Türkiye.
• For short-term stays, the rate is EUR 79 per day for the first 14 days, then EUR 56 per day (from day 15 to 30). The rates are the same regardless of which country you have practice in.
• In addition, you receive travel support and you can receive extra support if you choose "green travel" (train or bus).
• Disbursement of grants for long-term stays: The disbursement is made in two instalments, where the first disbursement is 80% of the total awarded scholarship. The remaining will be paid after the traineeship stay.
• Disbursement of grants for short-term stays: The entire scholarship is paid in one.

• You apply via: Application for Erasmus+ scholarship for traineeship after graduate
• In the application you will be asked about:
  - Name of company/host for the traineeship
  - Separate justification for any wishes for multiple internship locations
  - Contact information to the host for the traineeship
  - Content (what is planned for you to do during the traineeship) and relevance to your studies
  - Length of stay (if you do not have exact dates, an approximate length must be entered)
  - If short-term: Description of the digital component. 
• Answers to applications are available after the application deadline, regardless of whether you submit the application before 10 May: This is to get an overview of everyone who applies and hence, the fairest possible distribution of scholarships.
• You will receive an answer to your application within five days of the deadline.

A digital diploma is a diploma in PDF with a digitally secured signature. The signature is an insurance against forgery and is valid as long as the document is unaltered.

You can easily share your higher education records with prospective employers and others from the Diploma registry.

Some older results have not been digitally recorded. If you can't use the Diploma registry to share your results, you may request a copy of your diploma. If we can't provide a copy, you will give you a confirmation of the obtained degree. It is not possible to get a new "original" diploma.

This also applies to degrees completed before the merger of Oslo National Academy of the Arts in 1998. Please be aware that such requests will take some time to process.

Please contact us at postmottak@khio.no. Send us your name, date of birth and name of study program and year when you have completed.

Your printed diploma will be sent to your semester adress registered in  Studentweb . You can access Studentweb even after you have completed your studies at KHiO, but only if you have Norwegian identity number. 

Your results will be available on Diploma registry before you'll receive the paper diploma by mail.

If your printed diploma has been permanently lost, you can apply to have a duplicate of your diploma issued.

Documentation

The documentation may include a police report if your diploma was stolen, confirmation from your insurance company in the event of theft or fire, or the remains of the diploma if it was destroyed.

Application processing

If your application is granted, the Academy will issue a duplicate of your diploma. In some cases, technical or practical reasons prevent the issuing of duplicates, especially for old degrees. In these circumstances, the Academy can issue confirmation that the degree was obtained, together with a transcript.

Send your application

To ensure quick processing we need the following information:

• Full name (when you were a student and today)
• Date of birth
• Correct current postal adress, telephone number and e-mail.
• Your programme of study
• When you started the programme and when you completed.

Application processing will noramly be approx. three weeks. Send the application with documentation to postmottak@khio.no.

You can order a transcript whenever you like through Studentweb.

Click on the "More"-icon from the top menu, then choose "Orders".

When choosing "Transcript of paper", the transcript will be sent to your semester residential address. Please make sure that you address is updated. You can change your address by clicking on "My profile".

When choosing "Transcrip of records with digital signature", your transcript will be available appr. 10 min after you have ordered it. You can read and download it from "Documents" in Studentweb.

You can order a transcript or share your results from the Diploma registry. 

Register a name change or spelling mistake by filling in the form below and uploading documentation of your name.

Valid documentation: 

• If you are registered with a Norwegian ID number, you must upload a letter from the National Registry (the Tax Administration) which confirms the name change.
• If you are not registered with a Norwegian ID number, you must upload a copy of your passport which confirms the correct spelling of your name. 

Fill in the form now.

If you are registered with a Norwegian ID number: 

• Home address: Register changes in the National Registry.
• Semester address: Update this yourself when you are logged in at Studentweb. 
• E-mail/phone number: Register changes in the Common contact register. 

If you do not have a Norwegian ID number: 

• Home address: Report changes to studentweb@khio.no. 
• Semester address / e-mail / phone number: Update this yourself when you are logged in at Studentweb. 

Register your Norwegian ID number or your correct date of birth by filling in the form below and uploading documentation of your Norwegian ID number or date of birth. 

Valid documentation:

• If you want to register your Norwegian ID number, you must upload a letter from the National Registry (the Tax Administration) which contains your Norwegian ID number and fullt name.
• If you want to register your correct date of birth, you must upload a copy of your passport. 

Fill in the form now.