Study information

Deadlines

• 1 September in the fall term
• 1 February in the spring term

The deadline is strict. You will lose your student status if you do not register and pay within the deadline. See below for more information about the semester fee. 

How to complete the semester registration

• New student? Wait with registering til August. You will reveive more information by then. 
• Log on to Studentweb with your username and password.
• Click on the button 'Start registration', and follow the registration sequence. Complete all steps. 
• Update your contact information.
• For most students a confirmation of your individual education plan is part of the registration. 

Deadline

• Fall semester: 1 September
• Spring semester: 1 February

SiO fee

All students must pay a semester fee to the Foundation for Student Life in Oslo and Akershus (SiO). For each semester, the fee is 690 NOK. The fee helps fund SiOs student welfare services. 

Students at KHiO are given the opportunity to support the Norwegian Students' and Academics' International Assistance Fund (SAIH) through the payment of the semester fee. 40 NOK of the fee will go SAIH. If you do not wish to support SAIH, deduct 40 NOK from the total amount of your invoice in Studentweb. 

Exchange students are generally exempt from paying the fee. 

Where do I find my payment details?

Payment details can be found in Studentweb.

Log in with Feide (username and password), Norwegian national identity number and PIN-code or through ID-porten/MinID. You will find the payment details under 'More' and 'Payment' in the menu. You must use the details to fill out a giro form at your local bank or post office or you can use it to pay the dee in an Internet bank. 

It takes 1-5 days from you pay the semester fee till it is registered in our system.

The app "Studentbevis" is valid as a Student ID. You may order a paper receipt in Studentweb if you don't have a smartphone.

You will still need an access card to access buildings and use the library.
In order for the app to confirm your status, you must have paid the semester fee and registered in Studentweb.

• Download the app "Studentbevis" (Android) / "Student ID" (iOS).
• Find the affiliation Kunsthøgskolen i Oslo, and log in through Feide with your regular KHiO username and password.

It is not necessary to pay the semester fee to several institutions in order to study at KHiO. The main rule is you pay to the institution you use services from.

If you have paid the semester fee at another institution we must register this at KHiO.

Send an email to studentweb@khio.no with documentation showing that you have paid the semester fee within the deadline, in order for the payment to be registered at KHiO.

If you have paid the semester fee more than once for the same semester, you can get refund the semester fee. This applies if you have paid multiple times for the same Student Welfare Organization, or paid to various organizations. 

You can also get a refund if you have withdrawn from the studies early in the semester. Deadline for reimbursement of semester fee is 15 February (spring semester) and 1 October (autumn semester).

Fill inn the following form when you wish to get refund the semester fee.

How do I change my name in Studentweb?

Fill in the digital form and upload valid documentation of your name change. Valid documentation includes passport, bankcard, driver’s license or a confirmation of your name change from the National Registry / Tax Administration.

How do I change my address?

You are free to update your address in Studentweb. Click your name in the top right corner and choose ‘My profile’. Type in the new address.

I have a new national identity number. What shall I do?

Fill in the digital form and upload valid documentation of your national identity number. Valid documentation includes: passport, bankcard, driver’s license or a confirmation of your number from the National Registry / Tax Administration.

I have paid the semester fee, but it is not registered in Studentweb.

If it has been over a week since you paid the semester fee, and the payment still isn’t showing as registered in Studentweb, you should contact KHiO. Send a receipt/print-screen showing that you paid to studentweb@khio.no from your student email. Remember to include your student number and your full name.

If you have paid the semester fee without using KID (customer identification number), to the correct account number, this will normally be discovered internally and registered manually.

I wish to pay my semester fee from abroad.

Use IBAN and BIC/SWIFT if you are paying from abroad (from a foreign bank account).

Please note that if you are paying the semester fee from abroad it may take up to three weeks for your payment to be registered at KHiO, and may incur additional charges from your bank when making the transfer.

I am on leave of absence. Do I still have to pay the semester fee?

You are not required to pay the semester fee, nor confirm your study plan, for the semester you have been granted leave of absence from.

The exception to this is if you are on maternity leave. You may then choose whether you would like to pay the fee and register.

If you wish to take an exam during your leave of absence you must also pay and register for the semester.

I did forget paying the semester fee within the deadline. What can I do? 

You will still be able to find the invoice details on Studentweb even if the deadline has expired. Pay right away and contact studentweb@khio.no.

If you do not pay the semester fee, you risk losing your right to study.

If you have any other questions than those listed above, please contact: studentweb@khio.no

Start thinking of your exchange as early as possible! The preparations and application process can take some time but it's a fun and important part in your planning of taking one semester abroad. Your curriculum states when you have the opportunity to go on an exchange. Note that Master students in particular have a small window during their studies where an exchange is feasible. 

1. Pre-approval of your exchange 
   Before you send an application for admission to a host institution, KHiO must approve the institution(s) you want to apply for. This is called pre-approval of your exchange. Use the application form for Pre-approval for exchange   
2. Deadlines 
   The deadline for pre-approval is
   - 10th February for Autumn semester
   - 10th September for Spring semester 
3. Approved schools 
   When your wishes for exchange is approved you will be notified. You will be given a short deadline for to confirm which schools you want to apply for. 
4. Nomination 
   KHiO send a message to the school(s) that you intend to submit an application. This is called nomination and must be carried out in order for your application to be accepted by the host institution. 
5. Application 
   You can then send the application to your desired destination. The application requirements may vary from school to school. It is your responsibility to ensure that the application meets the requirements and to keep track of the deadlines, which will also vary. Have a look at the website of your host school and read carefully what they expect from you. Usually an application consists of an application form, portfolio, CV, letter of motivation and a letter of recommendation, but not always.

Please contact your study advisor for help and guidance when you are thinking of going on an exchange.

KHiO has signed inter-institutional agreements with many academies and universities throughout the world, facilitating student exchange. We are participating in the Erasmus+ and Nordplus programmes, which give our students the possibility of financing their stay abroad. An inter-institutional agreement means that you do not have to pay tuition fees, and eases the recognition process at home.

Here is the list of inter-institutional agreements.

There is a lot to keep track of when you are going on an exchange. Find out what you need to take care of before, during and after your exchange.

Lånekassen

You can receive financial support and loan from Lånekassen. In addition to basic support you may receive travel grant, language grant, additional grant and support for coverage of tuition fees. 

Erasmus+ Grant 

In addition to grants from Lånekassen you may receive Erasmus+ Grant if you conduct your studies abroad with a school we have signed an Erasmus agreeement with. The amount is EUR 410-460 per month.  

Erasmus+ also has an additional grant EUR 250 per month that can be given to students with children, students who have long-term physical, mental, intellectual or sensory impairments and students with refugee status. 

• Minimum length of stay: 2 months (60 days)
• The trainee must have been approved by your department  
• You must be a student at KHiO when you apply and during the trainee
• During the stay you must register for the semester at KHiO and pay the semester fee 
• Host organisations for traineeships should be companies/organisations/institutions in EU countries, Iceland, Liechtenstein, North Macedonia or Turkey

• An Erasmus+ trainee agreement must be signed by you, the company and KHiO 
• A grant agreement must be signed by you and KHiO 
• Agreements in connection with Erasmus+ are administered by KHiO and you will receive help with this 
• You must have insurance for health, accident and liability during your stay
• Scholarship rates: EUR 560-610 per month depending of the host country for the trainee
• Please note: All agreements must be signed before your exchange 

• You apply via: Application for scholarship for trainee as part of degree
• After the application deadline you will be contacted by KHiO's internationalisation advisor for feedback on the scholarship, and you will receive guidance and assistance in the further process of your trainee

• 20 May for Autumn (trainee during Autumn semester) 
• 20 November for Spring (trainee during Spring semester) 

• Minimum length of stay: 2 months (60 days) (maximum 12 months) 
• The trainee must be agreed upon before you finish your degree and of academic relevance  
• The start date of the trainee must be within the following semester after you completed your degree
• Host organisations for traineeships should be companies/organisations/institutions in EU countries, Iceland, Liechtenstein, North Macedonia or Turkey

• An Erasmus+ trainee agreement must be signed by you, the company and KHiO
• A grant agreement must be signed by you and KHiO
• Agreements in connection with Erasmus+ are administered by KHiO and you will receive help with this
• You must have insurace for health, accident and liability during your stay
• Scholarship rates: EUR 560-610 per month depending of the host country for the trainee
• Please note: All documents must be signed before your exchange 

• You apply via: Application for scholarship for trainee after graduate
• After the application deadline you will be contacted by KHiO's internationalisation advisor for feedback on the scholarship, and you will receive guidance and assistance in the further process of your trainee

• 10 May

A digital diploma is a diploma in PDF with a digitally secured signature. The signature is an insurance against forgery and is valid as long as the document is unaltered.

You can easily share your higher education records with prospective employers and others from the Diploma registry.

Some older results have not been digitally recorded. If you can't use the Diploma registry to share your results, you may request a copy of your diploma. If we can't provide a copy, you will give you a confirmation of the obtained degree. It is not possible to get a new "original" diploma.

This also applies to degrees completed before the merger of Oslo National Academy of the Arts in 1998. Please be aware that such requests will take some time to process.

Please contact us at postmottak@khio.no. Send us your name, date of birth and name of study program and year when you have completed.

Your printed diploma will be sent to your semester adress registered in  Studentweb . You can access Studentweb even after you have completed your studies at KHiO, but only if you have Norwegian identity number. 

Your results will be available on Diploma registry before you'll receive the paper diploma by mail.

If your printed diploma has been permanently lost, you can apply to have a duplicate of your diploma issued.

Documentation

The documentation may include a police report if your diploma was stolen, confirmation from your insurance company in the event of theft or fire, or the remains of the diploma if it was destroyed.

Application processing

If your application is granted, the Academy will issue a duplicate of your diploma. In some cases, technical or practical reasons prevent the issuing of duplicates, especially for old degrees. In these circumstances, the Academy can issue confirmation that the degree was obtained, together with a transcript.

Send your application

To ensure quick processing we need the following information:

• Full name (when you were a student and today)
• Date of birth
• Correct current postal adress, telephone number and e-mail.
• Your programme of study
• When you started the programme and when you completed.

Application processing will noramly be approx. three weeks. Send the application with documentation to postmottak@khio.no.

You can order a transcript whenever you like through Studentweb.

Click on the "More"-icon from the top menu, then choose "Orders".

When choosing "Transcript of paper", the transcript will be sent to your semester residential address. Please make sure that you address is updated. You can change your address by clicking on "My profile".

When choosing "Transcrip of records with digital signature", your transcript will be available appr. 10 min after you have ordered it. You can read and download it from "Documents" in Studentweb.

You can order a transcript or share your results from the Diploma registry. 

Register a name change or spelling mistake by filling in the form below and uploading documentation of your name.

Valid documentation: 

• If you are registered with a Norwegian ID number, you must upload a letter from the National Registry (the Tax Administration) which confirms the name change.
• If you are not registered with a Norwegian ID number, you must upload a copy of your passport which confirms the correct spelling of your name. 

Fill in the form now.

If you are registered with a Norwegian ID number: 

• Home address: Register changes in the National Registry.
• Semester address: Update this yourself when you are logged in at Studentweb. 
• E-mail/phone number: Register changes in the Common contact register. 

If you do not have a Norwegian ID number: 

• Home address: Report changes to studentweb@khio.no. 
• Semester address / e-mail / phone number: Update this yourself when you are logged in at Studentweb. 

Register your Norwegian ID number or your correct date of birth by filling in the form below and uploading documentation of your Norwegian ID number or date of birth. 

Valid documentation:

• If you want to register your Norwegian ID number, you must upload a letter from the National Registry (the Tax Administration) which contains your Norwegian ID number and fullt name.
• If you want to register your correct date of birth, you must upload a copy of your passport. 

Fill in the form now.